Here is a technical challenge for you. You have a 25 MB file to send to coworker at the Colorado Springs campus. The information needs to be there yesterday, (isn’t that always the case) and Outlook rejects the email message because it is too large. I had a somewhat similar situation recently when I thought Larisa Hoffman, the professor I was helping, was in an exotic location like Nova Scotia. She was trying to send me an Articulate Presenter file and Outlook rejected it. At Regis attachments to Microsoft Outlook email is limited to 10 MB, generous, but not always sufficient. Audio and video files, especially those created with presentation software like PowerPoint, Adobe Presenter or Captivate, or Articulate Presenter, get large quickly.
Assuming you know
several ways to work around Outlook’s limitations that involve dividing and zipping the content into individual folders for emailing, you may also have found that these methods do not always work successfully. It did not work when we reassembled the file, it would not play. A good reliable method for transferring content up to 100 MB electronically is found using Adobe Connect, the online meeting software used at Regis. Within Connect is a function called “File Share” which allows you to upload images, PowerPoint documents, PDF documents, Adobe Flash documents, and Zipped files that contains html, audio, and video. In fact I tried to find content that Connect wouldn’t upload and I could not find one.Prior to doing any of the steps for using File Share in Connect, you need to activate your Connect account and have a room made for you. Contact the CAT Lab at academic.regis.edu/connect and select Apply for a Connect Account. Once you have a room and have opened it you need to open a File Share pod from the Pods Menu found along the top of the window. The File Share pod allows you to download files from your computer using commands found by clicking the Sprocket icon in the lower left corner of the pod. To upload a file, attendees need only click the Save to My Computer button, than confirm they want to Save to My Desktop. The file, folder, or image is placed on the desktop ready for use. To clean up the Share File when you are done, just click objects to highlight them, then click the sprocket a second time and select Remove this Content.
You can reverse this process with the other person brining you into their meeting room, or you can give them Presenter rights in your meeting room to retrieve documents from them. To learn about how to get people into your meeting room, up grading their permissions so they can share, or other tasks necessary with Connect, visit the RHCHP Distance Education resource site at http://rhchp.regis.edu/DE/tutorials/faculty/index.html. Select the Connect Tutorials button alone the top, and select tutorials from the menu on the left side.
You might be thinking that sounds long and complicated, but even a new user of Connect can zip a 100 MB folder, open a meeting room and File Share pod, upload the file and send the email in under 10 minutes. In fact remember Larisa Hoffman? Turns out her office was just across campus, but using Connect it took less time than it took to walk across campus to 4nd Floor Carroll, download the file and return to my office. And you didn't need to worry about running into someone on the way who might assign me more work.
